Administrative Assistant VAC-14855M 91 views

Our client, an innovative communications company based in Limassol, is looking to hire a motivated Administrative Assistant. The Administrative Assistant will work closely with the MDs Personal Assistant as well as the MDs directly. He/She will report directly to the two Joint MDs of our company. As such his/her responsibilities will be shared among the two MDs.

Main duties include:
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
Maintains MDs appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
Represents MDs by attending meetings in their absence
Welcomes guests by greeting them, in person or on the telephone; answering or directing inquiries
Planning meetings and minute taking
Maintaining a filing system
Assist in the preparation of regularly scheduled reports
Order office supplies and research new deals and suppliers
Maintain contact lists
Submit and reconcile expense reports
Act as the alternative point of contact for internal and external clients
Back-up electronic files using proper procedures
Provide secretarial and administrative support to Managing Directors.

The right candidate will have:
Analytical skills
Excellent writing skills (Greek and English)
Very good Microsoft Office skills (Word, Excel, PowerPoint extremely important as they will be required to prepare or review presentations for the MDs)
A university degree is a great advantage and will be preferred (preferably in a business related area)
Excellent time management/organizational skills and the ability to multi task and prioritize work as well as attention to detail and problem solving skills are desired

The working hours are 8:30am to 5:00pm

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StaffMatters Recruitment offers expert recruitment services to international and local companies situated in Cyprus, and candidates seeking employment across the spectrum of sectors, including Finance, Accounting, Admin, Forex, Legal, IT, Sales, and more.

 

 

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